Administrative Assistant (Education & Learning) - One Person One Record

 Req ID: 209845
Location: Central Zone, Westway 1 
Department: OPOR SF Education Learning Train
Type of Employment: Permanent Hourly FT (100%) x 1 
Management/Non Union Position
Posting Closing Date: 17-Sep-25

Nova Scotia Health is the largest provider of health services in Nova Scotia, with some specialized services also offered to clients throughout Atlantic Canada. We’re on a mission to achieve excellence in health, healing, and learning through working together, which is reflected in the hospitals, health centres, and community-based programs we operate across the province. Our passionate team of professionals provides a variety of high-quality inpatient and outpatient services including academic, tertiary, and quaternary care, as well as continuing care, primary health care, public health, and mental health and addictions. Join a diverse team of innovators, collaborators, and creative thinkers today.

Nova Scotia Health employs professionals in all corners of our beautiful province. We believe there's a place here for everyone to call home, from vibrant cities with exuberant nightlife to quaint towns with picturesque trails. The work-life balance that comes with a Nova Scotia Health role means you'll have the time to explore, discover, and participate in that coveted Atlantic lifestyle. Visit us today and check out www.novascotia.com to see why more people from across the globe are moving here.

About the Opportunity

The Administrative Assistant is responsible for providing comprehensive administrative support to the Education & Learning portfolio by effectively supporting the day-to-day operation of the planning and active training phases of the OPOR Program. The position coordinates all administrative activities, establishes administrative procedures and guidelines and acts as a liaison with the rest of the team within the portfolio. The Administrative Assistant documents meetings minutes and produces detailed meeting notes, with actional items.

About You

We would love to hear from you if you have the following:

• Post-Secondary diploma in a recognized office administration, business administration or secretarial program
• A minimum of 3-5 years’ of progressively responsible experience required, providing administrative support and office coordination, preferably within healthcare 
• Undergraduate degree is an asset
• International Association of Administrative Professionals (IAAP) certification is an asset
• Recognize when an issue or situation is beyond knowledge or ability
• Inform others when support is required
• A high degree of initiative
• Actively seek feedback about personal performance from a variety of sources
• Inspire others through positive attitude and energy
• Work with staff to identify development needs
• Make people feel comfortable in expressing opinions and perspectives
• Express information and ideas in a clear, convincing, and organized manner
• Establish shared expectations for team behaviour
• Develop clear plans that outline key milestones, timelines, and expectations for achieving goals
• Make decisions that align with best practices and organization's core values
• Keep staff focused on the desired objectives
• Monitor progress against objectives

Please ensure your resume is up to date and includes all relevant education, experience, training, and certifications.

Hours

• Permanent, Full-time; 75 Hours Bi-weekly 
• Work site is 100% onsite at various education sites 
• 1 year contract with possible extension

Compensation and Benefits

$22.78- $28.48 Hourly

Successful candidates may be eligible for our benefits package which includes health, dental, travel, long-term disability, and life insurance coverage as well as a defined benefit pension plan.

Once You've Applied

Thank you for your interest in this position. Only those applicants selected for an interview will be contacted. 

Nova Scotia Health is committed to being a workforce that is free of discrimination, values diversity, and is representative, at all job levels, of the people we serve. We encourage all qualified applicants who self-identify as Indigenous, Black/African Nova Scotian, Persons of Colour, Foreign Nationals/Newcomers, Persons with Disabilities, 2SLGBTQIA+ to apply and self-identify.