Administrative Assistant - Occupational Health, Safety and Wellness

 Req ID: 200548
Location: Provincial Zone, All Locations 
Department: PS EZ Health, Safety & Wellness
Type of Employment: Permanent Hourly FT (100%) x 1 
Management/Non Union Position
Posting Closing Date: 21-May-25

Nova Scotia Health is the largest provider of health services in Nova Scotia, with some specialized services also offered to clients throughout Atlantic Canada. We’re on a mission to achieve excellence in health, healing, and learning through working together, which is reflected in the hospitals, health centres, and community-based programs we operate across the province. Our passionate team of professionals provides a variety of high-quality inpatient and outpatient services including academic, tertiary, and quaternary care, as well as continuing care, primary health care, public health, and mental health and addictions. Join a diverse team of innovators, collaborators, and creative thinkers today.

Nova Scotia Health employs professionals in all corners of our beautiful province. We believe there's a place here for everyone to call home, from vibrant cities with exuberant nightlife to quaint towns with picturesque trails. The work-life balance that comes with a Nova Scotia Health role means you'll have the time to explore, discover, and participate in that coveted Atlantic lifestyle. Visit us today and check out www.novascotia.com to see why more people from across the globe are moving here.

About the Opportunity

Under the direction of the Manager of Disability Management, Occupational Health, Safety & Wellness (OHS&W), the Administrative Assistant provides confidential administrative support to the OHS&W teams.

The Administrative Assistant ensures that the principles and practices that guide Nova Scotia Health such as the mission, vision, values, expected behaviours, the leadership philosophy, organizational health, population health, ethics, safety, quality, partnerships and interprofessional collaboration are integrated within the support that is provided by the work that they do and through the messages they deliver.

The main objective is to provide support to the Nova Scotia Health's Occupational Health, Safety & Wellness Team, in order to assist employees and managers to minimize the effects of illness and injury on staff, the workplace and patients, and to promote a healthy lifestyle with the focus of enhancing existing levels of health, productivity and well-being.

About You

We would love to hear from you if you have the following:

• Post-Secondary diploma in a recognized office administration, business administration or secretarial program
• Undergraduate degree is an asset.
• A minimum of two years’ of relevant experience, providing administrative support and office coordination with multiple customers and/or partner organizations
• International Association of Administrative Professionals (IAAP) certification is an asset.
• Excellent computer skills; familiar with enterprise software systems; proficient in the use of Microsoft Office
• Well-developed abilities and skills in modern office practices.
• Demonstrated strong organizational and team skills with emphasis on decision making, problem solving, motivational and communication skills.
• Ability to effectively determine day-to-day priorities and utilize foresight to ensure appropriate activities for self and recommendations for team members
• Excellent communications skills 
• Proficiency in drafting various documents (detailed procedures. letters, reports, meeting minutes, etc.) 
• Well developed ability with respect to problem solving 
• Competencies in other languages an asset, French preferred

Please ensure your resume is up to date and includes all relevant education, experience, training, and certifications.

Hours

• Permanent, Full-time position; 75 hours bi-weekly 

Compensation and Benefits

$21.51 - $26.88 Hourly

Successful candidates may be eligible for our benefits package which includes health, dental, travel, long-term disability, and life insurance coverage as well as a defined benefit pension plan.

Once You've Applied

Thank you for your interest in this position. Only those applicants selected for an interview will be contacted. 

Nova Scotia Health is committed to being a workforce that is free of discrimination, values diversity, and is representative, at all job levels, of the people we serve. We encourage all qualified applicants who self-identify as Indigenous, Black/African Nova Scotian, Persons of Colour, Foreign Nationals/Newcomers, Persons with Disabilities, 2SLGBTQIA+ to apply and self-identify.