Secretary II - Community Health Board

​Req ID: 191110
Location: Eastern Zone, Cape Breton Regional Hospital  
Department: PEC-Community Health Board EZ
Type of Employment: Permanent Hourly FT (100%) x 1 
CUPE Admin Professionals Position
Posting Closing Date: 25-Nov-24

Nova Scotia Health is the largest provider of health services in Nova Scotia, with some specialized services also offered to clients throughout Atlantic Canada. We’re on a mission to achieve excellence in health, healing, and learning through working together, which is reflected in the hospitals, health centres, and community-based programs we operate across the province. Our passionate team of professionals provides a variety of high-quality inpatient and outpatient services including academic, tertiary, and quaternary care, as well as continuing care, primary health care, public health, and mental health and addictions. Join a diverse team of innovators, collaborators, and creative thinkers today.

Nova Scotia Health employs professionals in all corners of our beautiful province. We believe there's a place here for everyone to call home, from vibrant cities with exuberant nightlife to quaint towns with picturesque trails. The work-life balance that comes with a Nova Scotia Health role means you'll have the time to explore, discover, and participate in that coveted Atlantic lifestyle. Visit us today and check out www.novascotia.com to see why more people from across the globe are moving here.

About the Opportunity

Reporting to the Zone Manager, Public Engagement & Community Health Board Support and working collaboratively with other members of the Public Engagement and Community Health Board Support Service, the Secretary provides administrative support for routine CHB operations at the local, zone and provincial level. Duties include financial administration, communications and coordination of administration processes (related to wellness grants, volunteer recruitment and orientation, community health planning), arranges meetings and events, supports the zone council of chair meetings, participates in program-level committee work as required and other initiatives as necessary. The Secretary is part of a collaborative team that supports 35 Community Health Boards (CHB’s). The Secretary will be supporting 9 Community Health Boards in the Eastern Zone of Nova Scotia. 

About You

We'd love to hear from you if you have the following:

• Grade 12 plus graduate of a recognized office administration / business / secretarial program and/or a combination of education, training and progressively responsible experience required
• Minimum of two years of related secretarial experience required 
• Proficiency in Microsoft Office (Excel, Word, Power Point, Publisher and Outlook, including Lync)
• Proficiency in SAP preferred
• Experience in navigating social media and other communications platforms an asset
• Experience with meeting and event logistics
• Experience in minute taking is required
• Experience working with volunteer board members an asset
• Experience in a health care setting preferred
• Must have excellent interpersonal and communication skills
• Must be self-directed and adept at problem-solving, while working with minimal supervision
• Must have strong organizational skills that demonstrate the ability to prioritize upon short notice while maintaining attention to detail and accuracy
• Valid Driver's License required and access to a reliable vehicle as travel may be required within the zone
• Competencies in other languages an asset, French preferred

Please ensure your resume is up to date and includes all relevant education, experience, training, and certifications.

Hours

• Permanent, Full-time position; 70 hours bi-weekly

Compensation and Benefits

$25.19 - $28.08 Hourly

Successful candidates may be eligible for our benefits package which includes health, dental, travel, long-term disability, and life insurance coverage as well as a defined benefit pension plan.

Once You've Applied

Thank you for your interest in this position. Only those applicants selected for an interview will be contacted. 

​This is a Admin Professionals bargaining unit position. Preference is given to bargaining unit employees for unionized positions. Employees are encouraged to view their seniority hours and dates in their SuccessFactors online profile. Successful applicants changing unions, bargaining units, or employment status, are advised to seek clarification regarding their seniority, benefits, and vacation entitlement and/or usage, prior to accepting the position.

Nova Scotia Health is committed to being a workforce that is free of discrimination, values diversity, and is representative, at all job levels, of the people we serve. We encourage all qualified applicants who self-identify as Indigenous, Black/African Nova Scotian, Persons of Colour, Foreign Nationals/Newcomers, Persons with Disabilities, 2SLGBTQIA+ to apply and self-identify.