Administrative Professionals - Casual Relief Positions Available

Req ID: 226189 
Location: Various Sites and Community-based Locations Throughout Nova Scotia
Department: Various Services and Programs Throughout Nova Scotia Health
Type of Employment: Casual Relief Opportunities Available
Union: Based on Bargaining Unit and Constituent Union

About the Opportunity

Nova Scotia Health in inviting candidates to apply below for casual relief positions. We are currently seeking dedicated and experienced administrative professionals to join our team. As an administrative professional at Nova Scotia Health, you will play a vital role in supporting the efficient operation of our healthcare facilities and contributing to the delivery of exceptional patient care. 

What is casual relief? Casual relief means you will be hired on a casual, non-permanent basis. You may be called in for shiftsas staffing needs arise, scheduled for coverage or offered shifts as an additional resource during planned or unplanned operational requirements. 

When you apply to this selection process, you are not applying for a specific job, but to a talent pool for current and future positions. Once you submit your application, your information will be reviewed by a member of the Recruitment team. Should a position arise that matches your qualifications and background, you'll be contacted to confirm your interest and apply directly to the current opening. Your application may be kept on file for up to 6 months.

Key Responsibilities:

• Provide administrative support to various departments within Nova Scotia Health, including but not limited to scheduling appointments, managing correspondence, and maintaining accurate records.
• Act as the primary point of contact for communication via telephone and in person to patients, public, unit staff and other Nova Scotia Health departments.
• Assist with the coordination of meetings, events, and special projects as assigned.
• Serve as a point of contact for inquiries from patients, staff, and external stakeholders, demonstrating professionalism and excellent communication skills.
• Utilize computer software and office equipment to complete tasks efficiently and accurately.
• Collaborate with colleagues to ensure a cohesive and supportive work environment

How You Make an Impact

Administrative professionals are an essential part of the healthcare team, helping keep hospitals and care environments organized, efficient, and focused on what matters most—patients. From coordinating appointments and supporting clinical teams to managing information and keeping daily operations running smoothly, their work has a direct impact on the quality and continuity of care. Every day, administrative professionals help create a positive experience for patients, families, and healthcare providers while contributing to a stronger, more effective healthcare system.

Our ideal candidate excels in a collaborative work environment, readily offering support to colleagues and taking a proactive approach. Proficient in Microsoft programs like Word, PowerPoint, Outlook, Excel, or similar office software, your adeptness with these tools is essential to the role. You thrive in autonomous work settings, adeptly managing tasks in fast-paced, challenging environments. You possess a keen eye for detail and excel in building and sustaining positive working relationships, fostering effective collaboration. Strong organizational skills with the ability to prioritize tasks and manage multiple deadlines effectively round out your experience. 

Your Must Haves

• Grade 12 plus one year of related clerical experience or graduate of a recognized one-year office administration/secretarial/business program or equivalent education (ex: University degree)
• Applications from current Office Administration/Medical Office Administration programs graduating within 6 months will be accepted
• Additional administrative experience may be required depending on the position
• Medical terminology course considered an asset and may be required depending on position
• Experience in an administrative role, preferably within a healthcare or similar setting considered a strong asset

What We Offer

• Competitive compensation
• Employee discounts with dozens of corporate partners, including on travel, retail, food and more!
• Variety of available shifts
• Continuous education and support
• Opportunity for advancement within the organization

Compensation and Hours

• Hourly wages starting at $23.5304 up to $26.0513 hourly for positions that do not require experience
• Hourly rates increase for positions requiring previous experience and are based on the candidate's background and experience
• Additional 11% in lieu of vacation and benefits for casual relief hours worked
• Shifts may include day, evening, night, and weekends

What You'll Love About Nova Scotia Health

Nova Scotia Health is more than the province's largest provider of health services; we're a team driven by excellence in health, healing and learning. Across hospitals, health centres and community programs, our people deliver innovative, high-quality care that impacts lives across Nova Scotia and Atlantic Canada.

From vibrant city life to scenic coastal communities, Nova Scotia offers a lifestyle as rewarding as the work itself. At Nova Scotia Health, you'll find meaningful career opportunities, supportive teams and the work-life balance to enjoy everything our beautiful province has to offer. Join us and discover why so many people are choosing to call Nova Scotia home.

Once You've Applied

Thank you for your interest in this position. A Recruiter will reach out to you to explore whether your qualifications and skills match an opportunity.

Nova Scotia Health is committed to being a workforce that is free of discrimination, values diversity, and is representative, at all job levels, of the people we serve. We encourage all qualified applicants who self-identify as Indigenous, Black/African Nova Scotian, Persons of Colour, Foreign Nationals/Newcomers, Persons with Disabilities, 2SLGBTQIA+ to apply and self-identify.