Administrative Assistant to Manager, Environmental Services and Sustainability

Company : IWK Health 

Req ID: 221435 
Department/Program: Environmental Services & Sustainability, Health System Sustainability 
Location: Halifax   
Type of Employment: Temporary Hourly FT long-assignment (100% FTE) until   x 1 position(s) - 12 months
 Start Date: ASAP
Union Status: Non-union, Management/Non Union Bargaining Unit
Compensation: $23.3404 - $29.1757 /hour
Closing Date: May 31, 2026 (Applications are accepted until 23:59 Atlantic Time)

IWK Health is a respected academic health sciences centre located in Halifax, Nova Scotia, providing tertiary and primary care for two million children, youth, adults and families each year across the Atlantic region. We have a team of approximately 4000 employees, physicians, volunteers and learners at sites across Nova Scotia. People build careers with IWK Health with our focus on training and mentorship opportunities. We recognize each other’s talent and celebrate our successes. We collaborate in modern facilities or virtually from home, align our work to our values, and enjoy access to enhanced benefits and wellness programs. We are proud to support our patients, families and communities and are grateful for the generous donor support we receive.

Promoting an anti-racist environment, and calling out discrimination as we work and provide care, is important to us. We are located in Mi’kma’ki, the unceded and ancestral territory of the Mi’kmaq people. Working in Mi’kma’ki and providing care to those across Atlantic Canada is a shared privilege with the original inhabitants who have lived here for many thousands of years prior to colonization. There are 13 First Nation communities across Nova Scotia, and more than 50 historic African Nova Scotian communities who also have a long, deep, and complex history dating back over 400 years. We have the highest percentage of people with disabilities in the country. Nova Scotia has the highest proportions of transgender and non-binary people than any other province or territory in the country. We are active in our work to eliminate discrimination, but have more work to do to build that trust, acknowledge our biases and reduce the barriers our diverse communities face. We want IWK Health to be a safe and supportive space of equity and belonging in the care we provide and the employment we offer. We welcome all interested persons who self-identify as Indigenous, Black/African Nova Scotians, Persons of Colour, Immigrants/Newcomers, Persons with Disabilities, 2SLGBTQIA+ to apply to support our goal for our workforce to be representative of the patients, families, and communities that we care for at all job levels.

The Opportunity

The incumbent provides office managerial support to the Manager, Environmental Services and Sustainability as well as some support to other managers within the Digital and Client Services portfolio at the IWK Health Centre. The incumbent functions as a primary point of contact for the Manager responding to general information requests related to the office or referring calls to others as appropriate. Provides confidential administrative service with high quality of organizational and communication skills to assist and support the Manager in ensuring the effective and efficient operation of the office on a daily basis.

Hours of Work

Monday to Friday: 8:30-16:30 

Your Qualifications

• Minimum grade 12 or GED required.
• Graduate of a recognized Secretarial or Office Administration Diploma Program is required.
• Minimum three years of experience in a related administrative/clerical role required. A combination of equivalent education and experience may be considered.
• High regard for quality and attention to detail required.
• Keyboard skills 60 wpm required.
• Advanced working knowledge of the Windows operating system, MS Office, and other software applications
• Manages general office operations such as supplies management, equipment maintenance, key control, liaison with support services, i.e. audio visual and printing, food and nutrition services, environmental services, etc.
• Competent in the use of various office equipment (e.g., fax, copier) required.
• Excellent planning, organizational, prioritization, and time management skills required.
• Self-motivated with the ability to work with minimal supervision required.
• Strong organizational and time management skills required to prioritize and complete assignments in a timely manner
• Knowledge of SAP and MAP
• Strong written and verbal communication skills, along with excellent customer service skills
• Ability to manage general office operations, including ordering supplies, equipment maintenance, environmental services coordination, expense claim processing, and maintenance of filing systems
• Ability to maintain confidentiality
• Administrative experience in a healthcare environment is required

Thank you for your interest in IWK Health.

Please note that we only contact applicants selected for interview/testing. If we invite you to participate in an assessment process (such as an interview or testing) you have the right to request accommodation. Please discuss your needs when invited to the assessment process.

This is a Management/Non Union  bargaining  unit position. Preference is given to bargaining unit employees for unionized positions. Successful applicants changing unions, bargaining units or employment status, are advised to seek clarification regarding their seniority, benefits, and vacation entitlement and/or usage, prior to accepting the position.

An  offer of employment is conditional upon the completion and satisfactory results of all applicable background checks and confirmation of credentials.

If you are an employee of IWK Health, please apply through the internal careers page to ensure you are flagged as an internal applicant.