Administrative Assistant II, Nephrology Clinic

Company: IWK Health 

Req ID: 220340 
Department/Program: Nephrology Ambulatory, Children's Medical Care 
Location: Halifax   
Type of Employment: Temporary Hourly PT short-assignment (80% FTE) for 6 months x 1 position(s)
Start Date: ASAP
Union Status: NSGEU Off&Cler, Admin Professionals Bargaining Unit
Compensation: $28.9808 - $28.9808 /hour
Closing Date: 7 May 2026 (Applications are accepted until 23:59 Atlantic Time)

IWK Health is a respected academic health sciences centre located in Halifax, Nova Scotia, providing tertiary and primary care for two million children, youth, adults, and families each year across the Atlantic region. We have a team of approximately 4000 employees, physicians, volunteers, and learners at sites across Nova Scotia. People build careers with IWK Health with our focus on training and mentorship opportunities. We recognize each other’s talent and celebrate our successes. We collaborate in modern facilities or virtually from home, align our work to our values, and enjoy access to enhanced benefits and wellness programs. We are proud to support our patients, families, and communities and are grateful for the generous donor support we receive.

Promoting an anti-racist environment and calling out discrimination as we work and provide care is important to us. We are located in Mi’kma’ki, the unceded and ancestral territory of the Mi’kmaq people. Working in Mi’kma’ki and providing care to those across Atlantic Canada is a shared privilege with the original inhabitants who have lived here for many thousands of years prior to colonization. There are 13 First Nation communities across Nova Scotia, and more than 50 historic African Nova Scotian communities that also have a long, deep, and complex history dating back over 400 years. We have the highest percentage of people with disabilities in the country. Nova Scotia has the highest proportion of transgender and non-binary people of any other province or territory in the country. We are active in our work to eliminate discrimination, but we have more work to do to build that trust, acknowledge our biases, and reduce the barriers our diverse communities face. We want IWK Health to be a safe and supportive space of equity and belonging in the care we provide and the employment we offer. We welcome all interested persons who self-identify as Indigenous, Black/African Nova Scotians, Persons of Colour, Immigrants/Newcomers, Persons with Disabilities, and 2SLGBTQIA+ to apply to support our goal for our workforce to be representative of the patients, families, and communities that we care for at all job levels.

The Opportunity

Reporting to the Manager of Hematology/Oncology, Nephrology, and PACT, the Administrative Assistant provides high-quality administrative and organizational support to the Nephrology Clinic and the Renal Dialysis Unit. 

 Responsibilities include, but are not limited to:
• Typing/transcribing reports and project documents, faxing, emailing, and distributing as appropriate.
• Answering/referring phone calls, relaying messages with follow-up, as appropriate.
• Establishing/maintaining office filing system, manuals, and records to ensure efficient storage and retrieval of material. 
• Coordinating, scheduling, and registration of IWK Nephrology Clinic and Nephrology travelling clinic appointments.
• Arranging travel, including booking and expense recovery, as requested.
• Booking/coordinating events and meetings (including rooms & equipment).
• Attending committee meetings, taking/distributing minutes/documents, as required.
• Supporting the physician in tasks such as resident schedules
• Managing inventory of supplies and placing orders as required. Processes incoming/outgoing mail.
• Other related duties as assigned.

Hours of Work

Days of week to be determined, 0800 -1600

Your Qualifications

• Graduate of a recognized Office Administration Diploma Program required (equivalent education plus working experience will be considered).
• Minimum one (1) year related administrative assistant experience required. 
• Experience with booking and registration preferred.
• Experience with OPOR CIS preferred
• Experience with SAP preferred.
• Advanced working knowledge of computer applications (e.g., Microsoft Office) required
• Excellent planning, organizational, prioritization, and time management skills required.
• Must be self-motivated with the ability to work with minimal supervision required.
• Demonstrated excellence in communication (both verbal and written) and interpersonal skills required.
• High regard for quality and attention to detail required.
• Medical terminology knowledge preferred.
• Competency in other languages is considered an asset.

Thank you for your interest in IWK Health.

Please note that we only contact applicants selected for interview/testing. If we invite you to participate in an assessment process (such as an interview or testing), you have the right to request accommodation. Please discuss your needs when invited to the assessment process.

This is a Admin Professionals bargaining unit position. Preference is given to bargaining unit employees for unionized positions. Successful applicants changing unions, bargaining units, or employment status are advised to seek clarification regarding their seniority, benefits, and vacation entitlement and/or usage, prior to accepting the position.

An offer of employment is conditional upon the completion and satisfactory results of all applicable background checks and confirmation of credentials.

If you are an employee of IWK Health, please apply through the internal careers page to ensure you are flagged as an internal applicant.