Administrative Assistant Research - Research Innovation & Discovery

Req ID: 218630
Location: Central Zone, Halifax Infirmary Robie Street Entrance - QEII 
Department: RSH Cardiology 893359
Type of Employment: Casual Hourly FT long-assignment (100%) x 1 
MGMT/NON-Union Management/Non Union Position
Posting Closing Date: 2-Apr-26

Nova Scotia Health is the largest provider of health services in Nova Scotia, with some specialized services also offered to clients throughout Atlantic Canada. We’re on a mission to achieve excellence in health, healing, and learning through working together, which is reflected in the hospitals, health centres, and community-based programs we operate across the province. Our passionate team of professionals provides a variety of high-quality inpatient and outpatient services including academic, tertiary, and quaternary care, as well as continuing care, primary health care, public health, and mental health and addictions. Join a diverse team of innovators, collaborators, and creative thinkers today.

Nova Scotia Health employs professionals in all corners of our beautiful province. We believe there's a place here for everyone to call home, from vibrant cities with exuberant nightlife to quaint towns with picturesque trails. The work-life balance that comes with a Nova Scotia Health role means you'll have the time to explore, discover, and participate in that coveted Atlantic lifestyle. Visit us today and check out www.novascotia.com to see why more people from across the globe are moving here.

About the Opportunity

Reporting to the Principal Investigator (PI) and under the direction of the Research Manager, the Administrative Assistant provides administrative support to the Cardiology Research Director and the Maritime Heart Center Research Group. The Administrative Assistant serves as an initial contact for the Research Director, performing numerous complex and confidential assignments related to the clinical and research responsibilities of the Director, including but not limited to: facilitating appointment scheduling, calendar management, travel plans and itineraries and completes expense claims, coordinating events and large meetings.

The ideal candidate will have prior experience working in health care and research settings and will bring strong organizational skills, attention to detail, and the ability to adapt to shifting priorities in a fast-paced environment.The successful candidate will demonstrate excellent interpersonal and communication skills, thrive in a collaborative, multidisciplinary team, and effectively manage multiple tasks and timelines. 

About You

We would love to hear from you if you have the following:

• Grade 12
• Completion of a recognized Secretarial/Business program
• Proficiency in MS Office, specifically Excel, internet, and email
• Experience in a research setting
• Experience in a health care setting
• Demonstrated knowledge of clinical office practices and procedures
• Ability to draft, format and edit office correspondence
• Effective communication, customer service, problem solving and decision-making skills
• Well-developed organizational, time management and daily planning skills
• Ability to work well independently as well as within a multi-disciplinary team environment
• Competencies in other languages an asset, French preferred 

Please ensure your resume is up to date and includes all relevant education, experience, training, and certifications.

Hours

• Long Assignment, Full-Time; 75 Hours Bi-Weekly
• April 2026 to April 2027, approximately 12 months

Compensation and Benefits

$26.26 - $33.02 Hourly

Successful candidates may be eligible for our benefits package which includes health, dental, travel, long-term disability, and life insurance coverage as well as a defined benefit pension plan.

Once You've Applied

Thank you for your interest in this position. Only those applicants selected for an interview will be contacted. 

​This is a Management/Non Union bargaining unit position. Preference is given to bargaining unit employees for unionized positions. Employees are encouraged to view their seniority hours and dates in their SuccessFactors online profile. Successful applicants changing unions, bargaining units, or employment status, are advised to seek clarification regarding their seniority, benefits, and vacation entitlement and/or usage, prior to accepting the position.

Nova Scotia Health is committed to being a workforce that is free of discrimination, values diversity, and is representative, at all job levels, of the people we serve. We encourage all qualified applicants who self-identify as Indigenous, Black/African Nova Scotian, Persons of Colour, Foreign Nationals/Newcomers, Persons with Disabilities, 2SLGBTQIA+ to apply and self-identify.