Office Coordinator, Occupational Health, Safety & Wellness

Company : IWK Health 

Req ID: 212445 
Department/Program: OHS&W, Occupational Health, Safety and Wellness 
Location: Halifax   
Type of Employment: Temporary Hourly FT long-assignment (100% FTE) for 1 year x 1 position(s)
 Start Date: November 2025
Union Status: Non-union, Management/Non Union Bargaining Unit
Compensation: $22.7873 - $28.4842 /hour
Closing Date: November 11, 2025 (Applications are accepted until 23:59 Atlantic Time)

This is not a designated position, however, preference will be given to qualified candidates who self-identify as Indigenous, Black/African Nova Scotians, Persons of Colour, Immigrants/Newcomers, Persons with Disabilities, and/or 2SLGBTQIA+. Please self-identify on your application.

IWK Health is a respected academic health sciences centre located in Halifax, Nova Scotia, providing tertiary and primary care for two million children, youth, adults and families each year across the Atlantic region. We have a team of approximately 4000 employees, physicians, volunteers and learners at sites across Nova Scotia. People build careers with IWK Health with our focus on training and mentorship opportunities. We recognize each other’s talent and celebrate our successes. We collaborate in modern facilities or virtually from home, align our work to our values, and enjoy access to enhanced benefits and wellness programs. We are proud to support our patients, families and communities and are grateful for the generous donor support we receive.

Promoting an anti-racist environment, and calling out discrimination as we work and provide care, is important to us. We are located in Mi’kma’ki, the unceded and ancestral territory of the Mi’kmaq people. Working in Mi’kma’ki and providing care to those across Atlantic Canada is a shared privilege with the original inhabitants who have lived here for many thousands of years prior to colonization. There are 13 First Nation communities across Nova Scotia, and more than 50 historic African Nova Scotian communities who also have a long, deep, and complex history dating back over 400 years. We have the highest percentage of people with disabilities in the country. Nova Scotia has the highest proportions of transgender and non-binary people than any other province or territory in the country. We are active in our work to eliminate discrimination, but have more work to do to build that trust, acknowledge our biases and reduce the barriers our diverse communities face. We want IWK Health to be a safe and supportive space of equity and belonging in the care we provide and the employment we offer. We welcome all interested persons who self-identify as Indigenous, Black/African Nova Scotians, Persons of Colour, Immigrants/Newcomers, Persons with Disabilities, 2SLGBTQIA+ to apply to support our goal for our workforce to be representative of the patients, families, and communities that we care for at all job levels.

The Opportunity

Reporting to the Manager of Occupational Health, Safety and Wellness, the Office Coordinator provides administrative support and coordination to the OHSW office and the OHSW Team. As the first point of contact for the team, the OHSW Office Coordinator contributes to the profile and image of the IWK Health Centre, greeting and directing inquiries from Employees, and other key stakeholders. The Office Coordinator is responsible for preparing documents and reports, making multiple appointments for employees, scheduling and supporting meetings and events, payroll data entry, processing of invoices, ordering office supplies, and other administrative duties as required.

Hours of Work

Monday to Friday, 8:00 – 4:00; 7.5 hour shifts.

Your Qualifications

• Graduate of a recognized Secretarial/Office Administration Diploma Program required. Graduate of a University Degree Program an asset.
• Minimum three (3) years experience in a related administrative/secretarial role required.
• An equivalent combination of education and experience may be considered for this position.
• Advanced working knowledge of Windows, Visio, Microsoft Office, Powerpoint, Excel and Database Programs required.
• Excellent judgment and discretion in handling confidential and/or sensitive information.
• Proven time management and problem-solving skills required.
• Demonstrated excellent organizational skills, strong communication (verbal and written) and interpersonal skills required.
• Demonstrated high regard for quality, accuracy and attention to detail required.
• Demonstrated initiative and flexibility to meet workload demands.
• Good working knowledge of various office equipment (i.e. fax, copier, etc) required.
• Familiarity with IWK Health Centre and health care related issues and initiatives an asset.
• Competencies in other languages an asset.

Thank you for your interest in IWK Health.

Please note that we only contact applicants selected for interview/testing. If we invite you to participate in an assessment process (such as an interview or testing) you have the right to request accommodation. Please discuss your needs when invited to the assessment process.

This is a Management/Non Union  bargaining  unit position. Preference is given to bargaining unit employees for unionized positions. Successful applicants changing unions, bargaining units or employment status, are advised to seek clarification regarding their seniority, benefits, and vacation entitlement and/or usage, prior to accepting the position.

An  offer of employment is conditional upon the completion and satisfactory results of all applicable background checks and confirmation of credentials.

If you are an employee of IWK Health, please apply through the internal careers page to ensure you are flagged as an internal applicant.