Administrative Professionals - Various Units and Locations Available in Nova Scotia

Req ID: 199414 
Location: Various Sites and Community-based Locations Throughout Nova Scotia
Department: Various Services and Programs Throughout Nova Scotia Health
Type of Employment: Permanent, Assignments, and Casual Relief Opportunities Available
Union: Based on Bargaining Unit and Constituent Union

About the Opportunity

We invite candidates to apply below and answer a few questions about yourself. When you apply to this selection process, you are not applying for a specific job, but to a talent pool for current and future positions. Once you submit your application, your information will be reviewed by a member of the Recruitment team. Should a position arise that matches your qualifications and background, you'll be contacted to confirm your interest and apply directly to the current opening. Your application may be kept on file for up to 6 months.

We are currently seeking dedicated and experienced administrative professionals to join our team. As an administrative professional at Nova Scotia Health, you will play a vital role in supporting the efficient operation of our healthcare facilities and contributing to the delivery of exceptional patient care.

Thank you for your interest in this position. Should a position arise that matches your qualifications and background, a member of the Recruitment team will be in touch to discuss the position you have been matched with. Transform lives and grow your career in rural Nova Scotia - Nova Scotia Health Career Opportunities - More Than Medicine

Key Responsibilities:

• Provide administrative support to various departments within Nova Scotia Health, including but not limited to scheduling appointments, managing correspondence, and maintaining accurate records.
• Act as the primary point of contact for communication via telephone and in person to patients, public, unit staff and other Nova Scotia Health departments.
• Assist with the coordination of meetings, events, and special projects as assigned.
• Serve as a point of contact for inquiries from patients, staff, and external stakeholders, demonstrating professionalism and excellent communication skills.
• Utilize computer software and office equipment to complete tasks efficiently and accurately.
• Collaborate with colleagues to ensure a cohesive and supportive work environment

About You

You excel in a collaborative work environment, readily offering support to colleagues and taking a proactive approach. Proficient in Microsoft programs like Word, PowerPoint, Outlook, Excel, or similar office software, your adeptness with these tools is essential to your role. You thrive in autonomous work settings, adeptly managing tasks in fast-paced, challenging environments. You possess a keen eye for detail and excel in building and sustaining positive working relationships, fostering effective collaboration. Strong organizational skills with the ability to prioritize tasks and manage multiple deadlines effectively round out your experience. 

Qualifications and Experience

• Grade 12 plus one year of related clerical experience or graduate of a recognized one-year office administration/secretarial/business program or equivalent education (ex: University degree)
• Applications from current Office Administration/Medical Office Administration programs graduating within 6 months will be accepted
• Additional administrative experience may be required depending on the position
• Medical terminology course considered an asset and may be required depending on position
• Experience in an administrative role, preferably within a healthcare or similar setting considered a strong asset

What We Offer

• Competitive compensation
• Up to $5000 in relocation expenses
• Extensive health and dental benefits
• Enrollment in the Provincial Pension Plan
• Employee discounts at with dozens of corporate partners, including on travel, retail, food and more!
• Variety of available shifts
• Continuous education and support
• Opportunity for advancement within the organization

Compensation and Hours of Work

• Hourly wages starting at $23.3519 up to $25.3917 hourly for positions that do not require experience
• Hourly rates increase for positions requiring previous experience and are based on the candidate's background and experience
• Positions include permanent, temporary, and casual positions
• Shifts can include day, evening, night, and weekends

Once You've Applied
Thank you for your interest in this position. Should a position arise that matches your qualifications and background, you'll be sent a link directing you to apply for the position you have been matched with.

Nova Scotia Health is committed to being a workforce that is free of discrimination, values diversity, and is representative, at all job levels, of the people we serve. We encourage all qualified applicants who self-identify as Indigenous, Black/African Nova Scotian, Persons of Colour, Foreign Nationals/Newcomers, Persons with Disabilities, 2SLGBTQIA+ to apply and self-identify.

If you have any questions or would like more information on our opportunities, programs, and communities, please contact us recruitment.services-nsha@nshealth.ca