Physician Recruitment Assistant - Medical Affairs

 Req ID: 191952
Location: Provincial Zone, Halifax Infirmary Robie Street Entrance - QEII 
Department: MED Physician Recruitment
Type of Employment: Permanent Hourly FT (100%) x 1 
Management/Non Union Position
Posting Closing Date: 28-Nov-24

Nova Scotia Health is the largest provider of health services in Nova Scotia, with some specialized services also offered to clients throughout Atlantic Canada. We’re on a mission to achieve excellence in health, healing, and learning through working together, which is reflected in the hospitals, health centres, and community-based programs we operate across the province. Our passionate team of professionals provides a variety of high-quality inpatient and outpatient services including academic, tertiary, and quaternary care, as well as continuing care, primary health care, public health, and mental health and addictions. Join a diverse team of innovators, collaborators, and creative thinkers today.

Nova Scotia Health employs professionals in all corners of our beautiful province. We believe there's a place here for everyone to call home, from vibrant cities with exuberant nightlife to quaint towns with picturesque trails. The work-life balance that comes with a Nova Scotia Health role means you'll have the time to explore, discover, and participate in that coveted Atlantic lifestyle. Visit us today and check out www.novascotia.com to see why more people from across the globe are moving here.

About the Opportunity

Reporting to the Manager, Physician Recruitment, the Physician Recruitment Assistant provides administrative support to the Physician Recruitment team and is responsible for supporting the daily operations of the program and confidential administrative support to the staff.  The Physician Recruitment Assistant exercises good judgment, initiative, accuracy, speed and knowledge, organizational and problem-solving skills; functions as primary point of contact for physician candidates and NSHA physician leadership and staff; compiles new physician information, processes requests; handles routine correspondence; enters and maintains Smart Recruiter data, coordinates and organizes events and marketing materials, supports conference registration and attendace, assists with reporting, and provides other administrative support as required.  Also, provides additional support to individuals, committees and working groups as assigned.  Facilitates and coordinates the administrative operations in support of the goals and objectives of the department(s).

The PR Assistant provides general administrative coverage in the absence of other administrative support staff within the program.

The Physician Recruitment Assistant provides limited coverage in the absence of the Physician Recruitment Consultant.

This position utilizes a hybrid workplace model that combines working from home with working onsite.  Candidates can live and work from anywhere in the province, with travel required only as necessary.

About You

We would love to hear from you if you have the following:

• Relevant post secondary education required, Bachelors Degree preferred
• HR Diploma or certificate an asset.
• Minimum 3 years' experience in an administrative support position required
• Experience in Human Resources administration considered an asset
• Experience in coordination and logistics in planning
• Demonstrated knowledge and ability to use applicant tracking software
• Advanced computer training and demonstrated skills in Microsoft office (Word, Excel, PowerPoint, Canva and Adobe), and the ability to acquire additional skills as necessary
• Expertise with the development and maintenance of documents, spreadsheets and databases
• Accurate keyboarding and data entry skills
• Excellent interpersonal and communication skills (listening, written, verbal), with the ability to communicate professionally with all levels of staff and the public demonstrating a high degree of tact, judgement and confidentiality
• Demonstrated ability to apply critical thinking, synthesize information, problem-solve and utilize good judgement in decision making.  Ability to recognize sensitive issues and respond appropriately
• Excellent organizational, follow-through and time management skills, with the ability to prioritize tasks and accurately management multiple priorities in a fast-paced, time-sensitive and highly confidential environment
• Ability to take and transcribe minutes and to work independently as well as part of a team
• Demonstrated accountability, initiative, and ability to work independently
• Demonstrated commitment to ongoing learning and professional development
• Competencies in other languages an asset, French preferred

Please ensure your resume is up to date and includes all relevant education, experience, training, and certifications.

Hours

• Permanent, full-time position, 75 hrs bi-weekly

Compensation and Benefits

$22.34 - $27.93 Hourly

Successful candidates may be eligible for our benefits package which includes health, dental, travel, long-term disability, and life insurance coverage as well as a defined benefit pension plan.

Once You've Applied

Thank you for your interest in this position. Only those applicants selected for an interview will be contacted. 

Nova Scotia Health is committed to being a workforce that is free of discrimination, values diversity, and is representative, at all job levels, of the people we serve. We encourage all qualified applicants who self-identify as Indigenous, Black/African Nova Scotian, Persons of Colour, Foreign Nationals/Newcomers, Persons with Disabilities, 2SLGBTQIA+ to apply and self-identify.