DATA SYSTEM ABSTRACTOR / RESEARCH ASSISTANT

Company : IWK Health 

Req ID: 190277 
Department/Program: Neonatology Research, Research Services 
Location: Halifax   

Type of Employment: Temporary Hourly FT long-assignment (100% FTE) for 1 year x 1 position(s)
 Start Date: November 2024
Union Status: Research, Management/Non Union Bargaining Unit
Compensation: $27.7208 - $35.8195 /hour
Closing Date: October 24, 2024 (Applications are accepted until 23:59 Atlantic Time)

IWK Health is a respected academic health sciences centre located in Halifax, Nova Scotia, providing tertiary and primary care for two million children, youth, adults and families each year across the Atlantic region. We have a team of approximately 4000 employees, physicians, volunteers and learners at sites across Nova Scotia. People build careers with IWK Health with our focus on training and mentorship opportunities. We recognize each other’s talent and celebrate our successes. We collaborate in modern facilities or virtually from home, align our work to our values, and enjoy access to enhanced benefits and wellness programs. We are proud to support our patients, families and communities and are grateful for the generous donor support we receive.

Promoting an anti-racist environment, and calling out discrimination as we work and provide care, is important to us. We are located in Mi’kma’ki, the unceded and ancestral territory of the Mi’kmaq people. Working in Mi’kma’ki and providing care to those across Atlantic Canada is a shared privilege with the original inhabitants who have lived here for many thousands of years prior to colonization. There are 13 First Nation communities across Nova Scotia, and more than 50 historic African Nova Scotian communities who also have a long, deep, and complex history dating back over 400 years. We have the highest percentage of people with disabilities in the country. Nova Scotia has the highest proportions of transgender and non-binary people than any other province or territory in the country. We are active in our work to eliminate discrimination, but have more work to do to build that trust, acknowledge our biases and reduce the barriers our diverse communities face. We want IWK Health to be a safe and supportive space of equity and belonging in the care we provide and the employment we offer. We welcome all interested persons who self-identify as Indigenous, Black/African Nova Scotians, Persons of Colour, Immigrants/Newcomers, Persons with Disabilities, 2SLGBTQIA+ to apply to support our goal for our workforce to be representative of the patients, families, and communities that we care for at all job levels.

The Opportunity

Reporting to the Division Head of Neonatal-Perinatal Medicine (or delegate), the Data System Abstractor will assist with data collection/management of the Nova Scotia Perinatal Follow-Up Program (PFUP) database. The provincial PFUP is dedicated to the care and monitoring of babies born very prematurely, with a very low birth weight or who experienced known or suspected brain injury at birth. The PFUP database collects maternal, perinatal, neonatal as well as long-term developmental outcomes for these children.

Responsibilities include, but are not limited to:

• Maintain accurate and complete data
• Assist in data retrieval and preparation of audits and reports
• Ensure work time is managed effectively and efficiently
• Ensure privacy and confidentially of all processes, including data storage 
• Participate in departmental and national working group committees, as requested
• Prepare charts for bi-weekly PFUP clinics 
• Enter PFUP data into ORACLE database
• Coordinate and provide ORACLE training to appropriate clinical staff 

Hours of Work

Monday- Friday; 0800-1600

Your Qualifications

• Graduate of approved Health Information Management Program or Health Profession preferred
• Working knowledge of Microsoft office (Access, Word, Excel, Outlook) required
• Willing to complete on-site training in ORACLE database required 
• Training & experience in abstracting & coding Obstetrics, Neonatology health records preferred 
• Knowledge of Medical terminology required
• Knowledge of Meditech preferred
• Meticulous attention to detail
• Ability to work independently and within context of health care team
• Excellent organizational skills and demonstrated ability to multi-task required
• A combination of equivalent education and experience may be considered

Thank you for your interest in IWK Health.

Please note that we only contact applicants selected for interview/testing. If we invite you to participate in an assessment process (such as an interview or testing) you have the right to request accommodation. Please discuss your needs when invited to the assessment process.

This is a Management/Non Union  bargaining  unit position. Preference is given to bargaining unit employees for unionized positions. Successful applicants changing unions, bargaining units or employment status, are advised to seek clarification regarding their seniority, benefits, and vacation entitlement and/or usage, prior to accepting the position.

An  offer of employment is conditional upon the completion and satisfactory results of all applicable background checks and confirmation of credentials.

If you are an employee of IWK Health, please apply through the internal careers page to ensure you are flagged as an internal applicant.